The Transaction Report gives you a row-level view of every payroll transaction across a time period you choose, built for reconciliation, audit, and mapping payroll to your own accounting system.
What it shows
Each row in the report is a single transaction: one pay element, applied to one employee, in one payroll period. For example, an employee's salary, bonus, income tax, and any benefits each appear as their own row rather than being combined into a single total.
The report includes the following fields for each transaction:
Field | Description |
Employee ID | Unique identifier for the employee |
First Name / Last Name | Employee name |
Element | The pay element name (e.g. Salary, Tax) |
Period | The payroll period or cycle the transaction belongs to |
Local Value | The amount, in payroll currency |
Currency | The payroll currency |
GL Code | The general ledger code mapped from the pay element |
Debit Code / Credit Code | The GL debit and credit accounts for the element |
Where to find it
Go to the Reports module and select Transaction Report.
Filtering and time range
You can filter the report by payroll, entity, payroll cycle, employee, element, and GL code. You can also choose the time range: a single payroll period, multiple periods, or a custom date range, useful for reconciling across months or pulling data for an audit.
Exporting
The report can be exported as CSV or XLSX for use outside the platform, in addition to viewing it as a table in the platform.
GL codes reflect what was applied at the time payroll was processed. If a pay element's GL code changes later, historical reports aren't affected retroactively.
Related articles
Understanding Pay Elements: Earnings, Deductions & Employer Costs
Understanding & Downloading the Payroll Register
Global Payroll Glossary of Terms