Having everything ready before you start the hiring flow makes onboarding faster and avoids back-and-forth once you've begun. Here's what to have on hand.
What the onboarding form asks for
The onboarding form is completed entirely by you, the employer. Your employee doesn't fill in any of it themselves. It's organised into four categories, and the exact fields shown can vary by country:
Category | Typically includes |
Personal details | Full name, gender, nationality, date of birth, national ID or social security number, residential address, email address |
Job details | Job title, start date, work location |
Bank details | Bank name and country, account holder name, account number, SWIFT/BIC/BACS code |
Pay elements | Base salary, plus any additional pay elements (allowances and similar), each with its own amount, currency, and frequency |
Why this varies by country
Local regulations determine what has to be captured for payroll and compliance to work correctly in a given country. Some countries require additional fields beyond the four categories above. The form will show whatever's needed for the country and entity you've selected.
Before you submit
Confirm the employee's bank details are accurate. Errors here can delay their first payment
Double check the start date and job title match what's in their employment contract
Have all required fields ready before you begin. The form won't let you submit with information missing
If you're unsure what a specific field on the form is asking for, contact us for clarification rather than guessing.
Related articles
How to Hire a New Employee on Global Payroll
How to Bulk-Hire Employees on Global Payroll
How to Link an Employee to a Payroll Cycle