Remote People are handling all employee's expense with the established procedures which is designed to ensure that all Employees are promptly reimbursed for all compliant business expenses authorized in accordance with the Invoice Management Measures of the People's Republic of China 中华人民共和国发票管理办法》, and Corporate Income Tax Law《中华人民共和国企业所得税法》.
What's the general process?
Submission: Employees submit expense claims through the Remote People platform.
Client Review: The client representative reviews the claim to ensure it aligns with their delegation and authority matrix and is reasonable from a business perspective.
Finance Review: Remote People Finance conducts a pre-accounting review to ensure compliance with Chinese tax and accounting regulations. This typically takes 2-5 working days.
Payment: Claims approved by the 15th of the month are reimbursed on the next payroll date.
Important Tips for Expense Claiming and Approval
At Remote People, we are committed to enhancing your employment and payroll experience.
The expense approval deadline is 15th of the month.
However, Remote People Finance still requires sufficient time to review and process claims that have already been approved by Clients.
Remote People Finance will complete the pre-accounting review as quickly as possible to avoid potential delays. Your cooperation is greatly appreciated in ensuring a smooth and efficient process.
For Employees
To ensure you receive your reimbursement on the next payroll date, please:
Submit your expense claims as early as possible.
Ensure all supporting documents (vouchers or invoices) are compliant with the attached requirements.
For Approvers
To help employees receive their reimbursements promptly, please:
Review and approve expense reports as soon as possible after submission.
Why is a pre-accounting review necessary?
The review ensures that all expense claims comply with Chinese tax laws and accounting practices, preventing unnecessary tax burdens for both employees and the clients.
Do I need to send original paper invoices to Remote People?
It depends on whether you have a Qualified E-Invoice (电子发票). If you received a valid electronic invoice, no physical copy is required.
Note: scan copies of paper invoices do not count as electronic invoices.
Remote People encourages the use of electronic invoices wherever possible, to support paperless processing and reduce manual record-keeping.
If you have original paper invoices, send them to the Remote People finance team before the 15th of the following month. If original copies are missing or the invoice is non-compliant, the reimbursed amount will be included in your pre-tax income for the relevant tax declaration cycle, and the corresponding personal income tax will be withheld in the following month.
📮 Please send the original fapiao to: 裕通路100号宝矿商务中心3303，财务部收 — 021 52668232
What happens if vouchers are missing or non-compliant?
Missing or non-compliant vouchers may result in the amount being included in the employee's taxable income, with corresponding individual income tax withheld in the next month.
How can I obtain electronic invoices for railway expenses?
You can obtain electronic invoices via the 12306 app or website for domestic railway tickets. After purchasing, refunding or changing your domestic railway, you can easily obtain electronic invoices in Railway 12306 (website and mobile app).
What are the responsibilities of employees and reviewers?
Employees: Submit claims early and ensure all vouchers comply with requirements.
Reviewers: Approve claims promptly to expedite reimbursements.