This guide outlines the reimbursement policies for business-related expenses incurred in Romania. All claims must comply with local tax regulations and company standards to ensure proper processing and audit readiness.
Important: if you ask a supplier to issue an invoice in Remote People Romania’s name (Horizons Global Technology S.R.L), submit your expense claim on the Remote People platform promptly. Requesting invoices on Remote People's name is not a mandatory requirement.
Romania operates a mandatory electronic invoicing system (ANAF SPV / e-Factura). Any invoice issued in the company’s name reaches our local accounting system automatically the moment it is issued, creating an accounting liability immediately.
Without a matching expense claim, we cannot identify who incurred the cost, which cost centre to charge, or whether to reimburse you. An unclaimed invoice is a gap we cannot close.
This applies to all supplier types: fuel stations, parking, restaurants, medical providers, travel bookings, and any other business-related purchase where you requested a company invoice.
Invoice Requirements
Valid invoices or receipts must include:
Supplier's company name and tax ID
Description of the expense
Remote People name on invoice: Not mandatory
Company name for reference: Horizons Global Technology S.R.L
Thresholds: No minimum threshold, but simplified documentation may apply for expenses under 50 RON.
Eligible tax-free expenses include:
Travel (e.g., train, hotel)
Business meals and client entertainment
Transportation (e.g., taxis, rentals)
Business Travel
Air Travel
Long-haul flights should be booked in business class, unless otherwise justified.
Receipts are mandatory.
Train / Bus / Tram
Reimbursed based on actual ticket costs.
Tickets must be submitted.
Taxis / Cabs
Only reimbursed for business-related trips.
Receipts required.
Rental Cars
Must be for business use.
Submit receipts and rental contract.
Economy class rentals may be preferred depending on policy.
Only the business portion of mixed expenses (e.g., hotel stays) is reimbursable
Clear breakdown and justification must be provided
Per Diem Rates
Domestic Travel
Approx. 150 RON/day (2025 rate)
International Travel
Typically €50–100/day, depending on destination and local costs
Must align with Romanian tax regulations
Mileage Reimbursement
Rate: The standard mileage reimbursement rate in Romania for 2025 is 1.7 RON per kilometer.
Flexibility: Companies may choose to reimburse a different rate, but it must comply with Romanian tax laws.
Documentation: A mileage log is required. Parking and tolls must be reported separately with receipts.
Fuel receipts from petrol stations (e.g. OMV Petrom) are not submitted as a standalone expense claim. For business driving, submit a mileage log for the journey at 1.7 RON/km, the fuel cost is covered by the mileage rate. If a fuel station has issued an e-Factura invoice in Horizons Romania’s name, you must still submit a mileage-based expense claim with your mileage log as supporting documentation. Do not leave a company-named invoice unmatched.
Parking and Toll Expenses
Separate Claims: These are not included in mileage reimbursement.
Receipts Required: Must be submitted individually as travel-related expenses.
Client Entertainment & Gifts
Tax-free if under 100 RON per recipient per year
Higher amounts may be taxable
Health & Wellness
Medical expenses are generally not reimbursable unless directly related to a business trip or a work-related health issue. Exception: mandatory occupational health check-ups required under Romanian law (e.g. annual fişa medicală) are reimbursable — submit the invoice, the appointment confirmation, and a note confirming the exam was required by your employer. General medical visits, gym, yoga, and wellness expenses are not covered unless part of a formal company benefit programme.
Submission Deadline
To be reimbursed in the current month, expense claims must be submitted and approved by the 15th of each month (or the preceding business day if the 15th falls on a weekend or public holiday). Claims approved after this date will be processed in the following month’s payroll cycle.
See the Payroll Cut-Off Dates for 2026 for exact monthly deadlines.
How to Submit an Expense Claim
All expense claims must be submitted through the Remote People platform. Emailing receipts to your manager or to accounting is not sufficient — claims must go through the platform to be processed and reimbursed.
Log in to the Remote People platform
Navigate to My Expenses
Click Submit New Expense and select the expense category that matches your purchase
Upload the invoice or receipt — make sure it includes the supplier’s name, date, description, and amount
Add a brief business purpose note explaining what the expense was for and why it was business-related
Submit for manager approval. You will be notified once it is reviewed.