This guide outlines the reimbursement policies for business-related expenses incurred in Romania. All claims must comply with local tax regulations and company standards to ensure proper processing and audit readiness.
Invoice Requirements
Valid invoices or receipts must include:
Supplier's company name and tax ID
Description of the expense
Remote People name on invoice: Not mandatory
Company name for reference: Remote People Global Technology S.R.L
Thresholds: No minimum threshold, but simplified documentation may apply for expenses under 50 RON.
Eligible tax-free expenses include:
Travel (e.g., train, hotel)
Business meals and client entertainment
Transportation (e.g., taxis, rentals)
Business Travel
Air Travel
Long-haul flights should be booked in business class, unless otherwise justified.
Receipts are mandatory.
Train / Bus / Tram
Reimbursed based on actual ticket costs.
Tickets must be submitted.
Taxis / Cabs
Only reimbursed for business-related trips.
Receipts required.
Rental Cars
Must be for business use.
Submit receipts and rental contract.
Economy class rentals may be preferred depending on policy.
Only the business portion of mixed expenses (e.g., hotel stays) is reimbursable
Clear breakdown and justification must be provided
Per Diem Rates
Domestic Travel
Approx. 150 RON/day (2025 rate)
International Travel
Typically €50–100/day, depending on destination and local costs
Must align with Romanian tax regulations
Mileage Reimbursement
Rate: The standard mileage reimbursement rate in Romania for 2025 is 1.7 RON per kilometer.
Flexibility: Companies may choose to reimburse a different rate, but it must comply with Romanian tax laws.
Documentation: A mileage log is required. Parking and tolls must be reported separately with receipts.
Parking and Toll Expenses
Separate Claims: These are not included in mileage reimbursement.
Receipts Required: Must be submitted individually as travel-related expenses.
Client Entertainment & Gifts
Tax-free if under 100 RON per recipient per year
Higher amounts may be taxable
Health & Wellness
Not reimbursable unless directly related to business travel or work-related health issues
Gym, yoga, swimming are not covered unless part of a formal company benefit program