Monthly Expense Submission Deadline
The monthly cut off for expense submissions and approvals is:
15th of each month at 6:00 PM PST
This deadline applies to:
Employees submitting expenses
Managers approving expenses
What Happens If the 15th Falls on a Weekend?
If the 15th falls on a Saturday or Sunday, the cut off moves to the preceding Friday at 6:00 PM PST.
When Will I Receive My Reimbursement?
Expenses submitted and approved before the monthly cut off will normally be reimbursed in the same month’s payroll cycle.
Expenses submitted or approved after the cut off will be processed in the following month’s payroll. This is because payroll invoices for the current month are typically finalized by the time the cut-off passes, ensuring efficient processing and avoiding supplemental invoicing.
When an approved expense claim is described as "processed in the next payroll cycle," it means that the reimbursement will be included in the payroll for that cycle and paid alongside your salary. This timing is determined by the payroll schedule and the date when the expense was submitted or approved.
Reimbursement Examples
Example 1
Expense submitted and approved on March 14
Reimbursed in March payroll (before the cut off date of March 15)
Example 2
Expense submitted and approved on March 15 before cut off at 6:00 PM PST
Reimbursed in March payroll.
Example 3
Expense submitted or approved on March 16
Reimbursed in April payroll (after the cut off date of March 15)
Important Approval Requirement
Submitting your expense report alone does not finalize the process.
Your manager must also approve the expense before the cut off deadline.
If manager approval is received after the cut off, the reimbursement will automatically move to the following month’s payroll cycle. This occurs because payroll invoices for the current month are already finalized by the time the cut-off passes, ensuring consistency in payroll operations.
Expense reimbursement depends on submission, approval, and the applicable payroll cutoff. Check Payout Due for the scheduled cycle, including any approver-selected deferral.
Where do I submit my expenses?
Review How do I submit an Expense?