Make sure to also review the general process on how to submit and manage your expenses on the Remote People platform: My Expenses : Remote People Help Center (joinhorizons.com)
To ensure that your expenses are processed and reimbursed on time, follow the expense cycle outlined below:
By the End of the Month:
Employee Action: Submit your expense claims via the designated platform before the end of each month or early time in next month. This allows sufficient time for review and approval.
By the 15th of the Following Month:
Line Manager Action: Line managers are required to review and approve all submitted expense claims via the platform by the 15th of the following month. This step is crucial for ensuring that reimbursements are processed without delay.
Key Change on March 2025
At Remote People, we're committed to ensuring you have a seamless payroll experience. Here's what you need to know about variable pay and expense processing:
Key Dates:
After 16th previous month but Before the 5th: Expenses approved before the 5th will be processed and paid on the 15th as payday of 1st half of month
After the 5th: Expense approved after the 5th till 15th will be processed and paid on the 2nd half month payday e.g. 30th
Why This Change?
This adjustment aims to:
Streamline the payroll process.
Provide better clarity and predictability for expense reimbursements.
Ensure expenses are allocated more effectively across the month.
For your expenses to be reimbursed, you must provide official receipts. The receipts must contain the following information:
Payer/Company Name: New Remote People Global Partners Philippines Inc.
Tax Identification Number (TIN): 604-227-760-000
Address: 9F Arthaland Century Pacific Tower, 5th Ave. corner 30th St., BGC Taguig
Make sure that these details are correctly reflected on all your receipts to avoid any issues during the approval process.
Official Receipts: Always provide official receipts when submitting expense claims. This is necessary to substantiate the business nature of the expense.
Alternative Documentation: If you cannot provide a receipt, you must submit alternative documentation that clearly proves the expense was for business purposes. If adequate documentation is not provided, the expense may be subject to tax and may not be fully reimbursed.
Following this guide will help ensure that your expenses are processed efficiently and that you receive timely reimbursement.