To ensure compliance with the Inland Revenue Department (IRD) in Nepal and alignment with monthly financial and VAT reporting requirements, please follow the process and guidelines below.
Submission timelines
All reimbursement requests must follow a two-step submission process:
1. Digital submission (mandatory)
Scanned copies of invoices must be uploaded and submitted along with payroll inputs on the Remote People platform by the payroll submission deadline.
2. Physical submission (mandatory)
Original hard copy invoices must be submitted by the end of the same month.
These timelines are required to allow for proper verification, completeness checks, and alignment with monthly financial closing and VAT filing obligations.
Compliance requirements
To ensure reimbursements are processed as non-taxable:
Invoices must be complete, valid, and issued in the correct company name
Submissions must be made within the required timelines
Supporting documentation must be accurate and consistent
Please note:
Any delay in submission, incomplete documentation, or incorrect billing details may result in the reimbursement being treated as taxable income, in line with IRD guidelines.
Failure to submit physical invoices by the end of the month will result in the reimbursement being treated as taxable in the subsequent payroll and taxed according to applicable slab rates.
Billing details
All invoices must reflect the following:
Company Name: Niural International Private Limited
PAN: 621194340
Address: Sanepa-02, Lalitpur
Invoices not meeting these requirements may be rejected or treated as taxable.
Expense eligibility guidelines
Allowed expenses
Only expenses directly related to business activities and reasonable based on the employee’s role are eligible.
Example: Business travel expenses for a Business Development Manager.
Disallowed expenses
Personal expenses not related to business activities
Alcohol and tobacco (any invoice including these items will not be accepted)
Expenses not billed to the correct company entity
Expenses without original VAT invoices
Taxable expenses
The following are always treated as taxable, even if documentation is provided:
Personal commuting allowances (home to office)
Tuition or education reimbursements
Phone expenses not strictly work-related
Additional personal benefits or allowances
Loans or advances provided to employees
Special note: Airwallex wallet
For expenses paid using the Airwallex wallet (company-issued card):
Expenses are paid directly by the employer (Cloud Label Pvt. Ltd. / Niural)
No reimbursement process is required
These transactions are not included in payroll or treated as taxable income
Key takeaway
Timely submission of both digital and physical invoices, along with correct billing details, is essential to ensure reimbursements remain compliant and non-taxable.