When an employee resigns, both parties must follow legal steps to complete offboarding and final payments.
Instructions to Process a Resignation:
Step 1: Submit Notice
Employee gives 7‑ or 28‑day notice per contract or law
Option: payment in lieu of notice
Step 2: Calculate Final Entitlements
Outstanding salary up to last day
Accrued leave days
Any statutory benefits due
Step 3: Issue Certificate of Service
Must include employer details, position, duration, and wage
Step 4: Complete Payroll
Process final pay ASAP after last working day
Step 5: Record Closure
Update HR systems and archive files
Key Takeaways:
Proper notice or payment in lieu is required. Final pay includes salary, leave, and certificates. Offboarding must be documented and timely.