If you're claiming mileage expenses in Ireland, there are specific steps and local regulations you need to follow. This guide outlines exactly what to do to ensure your claim is complete and compliant.
What Do I Need to Submit?
When submitting your mileage claim, follow the regular expenses process on the Remote People Platform.
Submit the total reimbursement amount: Calculate your total based on the applicable rates (see below) and include this figure in your expense report.
Upload the completed mileage log as supporting document: Use the attached Excel template to record all your business journeys. This must be submitted as part of your expense claim.
What Should Be in the Mileage Log?
Even though receipts are not required, your mileage log must include:
Date of each trip
Destination (start and end points)
Distance travelled (in kilometres)
Purpose of travel
Tip: Use Google Maps to verify and support the distances between locations.
What Should Not Be Claimed?
Only business-related travel is eligible.
Personal journeys must not be included under any circumstances and audits are frequent.
What Are the Approved Reimbursement Rates?
Mileage reimbursement rates in Ireland vary based on engine size and annual distance travelled. Refer to the table below to calculate your total:
Distance Band | Up to 1200cc | 1201cc – 1500cc | Over 1500cc |
Up to 1,500 km | 41.80 cent | 43.40 cent | 51.82 cent |
1,501 – 5,500 km | 72.64 cent | 79.18 cent | 90.63 cent |
5,501 – 25,000 km | 31.78 cent | 31.79 cent | 39.22 cent |
Over 25,000 km | 20.56 cent | 23.85 cent | 25.87 cent |
Make sure to track your cumulative kilometres over the year to apply the correct rate band.